COVID–19 staff information: Recording absence and well–being support

RMS time recording and absences


The current guidance from the Government for self–isolating with suspected COVID-19 can be found here.

If staff need to self–isolate then you must:

Accurate recording of absences relating to COVID-19 leave is needed both on the UKSBS Oracle System and the RMS system. The below documents detail how this should be done on each system.

The RMS Time Recording document also contains instructions on how to keep a manual record of hours worked using this template timesheet until RMS recording resumes later in April

Flexi system

Staff flexi systems have been temporarily suspended from Wednesday 18 March 2020. We will continually review this situation with staff and line managers.

Staff well–being

Our staff well–being is our primary concern. Staff are encouraged to take regular breaks from their work and seek active exercise.

To prevent you from becoming too isolated from others whilst working at home, it is important to maintain contact with others in your teams and your manager via telephone meetings, zoom meetings or team emails.

If staff feel anxious or experience stress due to the Covid–19 virus, then please do contact our Employee Assistance Programme through the intranet or talk to your line manager.

Resources to help you look after your mental health during the pandemic

For those caring for older people:

  • The Silver Line, 24/7 helpline for older people:
  • AgeUK, advice for older people:
  • CarersUK, advice and tips for carers:

Children and young people may also worry about the current situation, and it can be hard as a parent or carer to know how best to approach the topic. Below are some specific resources for trying to help your children through this unsettling time.

The world Health Organisation has also issued this helpful guidance here too.

Other information

Government advice

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Working remotely

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