The British Geological Survey ('we') is committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998, the data controller is the Natural Environment Research Council whose office is Natural Environment Research Council, Polaris House, North Star Avenue, Swindon, SN2 1EU.
We may collect and process the following data about you:
You may give us information about you by filling in forms on our site, by completing application forms and conference attendance sheets or by corresponding with us by phone, email or otherwise.
This includes information you may provide when you:
The information you give us may include your:
With regard to each of your visits to our site we may automatically collect the following information:
We may receive information about you if you use any of the other websites we operate or the other services we provide. In this case we will have informed you when we collected that data that it may be shared internally and combined with data collected on this site.
We are also working closely with third parties (including, for example, business partners, subcontractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.
We may also receive information about you if you provide information through crowd sourcing or a citizen science project from the organiser of the project or any associated third party.
We use information held about you in the following ways:
We will use this information:
If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please let us know and/or tick any relevant box situated on the form on which we collect your data.
We will use this information:
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may share your personal information with the Natural Environment Research Council, our representing legal body, in order to comply with our legal obligations.
We may share your information with selected third parties including:
We may disclose your personal information to third parties:
In order to:
Where we have given you (or where you have chosen) a password that enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site: any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at email@example.com or British Geological Survey, Environmental Science Centre, Keyworth, Nottingham, NG12 5GG.
You can also manage your communications preferences when you register with us by contacting us at firstname.lastname@example.org or British Geological Survey, Environmental Science Centre, Keyworth, Nottingham, NG12 5GG.
We reserve the right to notify you of changes or updates to our services whenever necessary.
If your data is incorrect or inaccurate you can at any time ask us to amend the data by contacting us at email@example.com or British Geological Survey, Environmental Science Centre, Keyworth, Nottingham, NG12 5GG.
You may ask us to delete your personal information or deactivate your account. In such circumstances we will delete your personal information or deactivate your account to the extent possible. However, please be aware that we may be required to retain certain information for legitimate business purposes or to comply with our legal obligations. Where we do have to retain your personal information, we will notify you.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The Data Protection Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
The Freedom of Information Act and Environmental Information Regulations
The Natural Environment Research Council and its component institutions are regarded as public authorities for the purposes of meeting the Freedom of Information Act 2000 ('FOI') and the Environmental Information Regulations 2004 ('EIR').
We, as part of the Natural Environment Research Council, are committed to meeting our obligations under the FOI and the EIR, both of which came into operation in January 2005.
Under the FOI we will disclose, on request, information we hold about us and our operation, although there are a number of exemptions under which disclosure may be denied, and this includes the release of personal information/data.
Any environmental information that we hold is exempt from disclosure under the FOI, and, instead, is dealt with under the EIR. Under the EIR we will disclose, on request, environmental information we hold, but there are a number of exemptions under which disclosure may be denied and this again includes personal information/data.